Meeting Management

Description

The Meeting Management workshop will explore how to reduce waste and make meetings more efficient.

Meeting Management Workshop Outline

Module One: Getting Started

• Workshop Objectives

Module Two: Planning and Preparing (I)

• Identifying the Participants
• Choosing the Time and Place
• Creating the Agenda

Module Three: Planning and Preparing (II)

• Gathering Materials
• Sending Invitations
• Making Logistical Arrangements

Module Four: Setting up the Meeting Space

• The Basic Essentials
• The Extra Touches
• Choosing a Physical Arrangement

Module Five: Electronic Options

• Overview of Choices Available
• Things to Consider
• Making a Final Decision

Module Six: Meeting Roles and Responsibilities

• The Chairperson
• The Minute Taker
• The Attendees
• Variations for Large and Small Meetings

Module Seven: Chairing a Meeting (I)

• Getting Off on the Right Foot
• The Role of the Agenda
• Using a Parking Lot

Module Eight: Chairing a Meeting (II)

• Keeping the Meeting on Track
• Dealing with Overtime
• Holding Participants Accountable

Module Nine: Dealing with Disruptions

• Running in and Out
• Cell Phone and PDA’s Ringing
• Off on a Tangent
• Personality Conflict

Module Ten: Taking Minutes

• What are Minutes?
• What do I Record?
• A Take-Home Template

Module Eleven: Making the Most of Your Meeting

• The 50 Minute Meeting
• Using Games
• Giving Prizes
• Stuffed Magic

Module Twelve: Wrapping Up

• Words from the Wise